Terms & Conditions

General

Before registering for this event, you should be fit to participate, seeking medical advice if appropriate. You should inform event organisers of any relevant existing medical conditions and any arising after registration that might affect your participation.

Your safety is of paramount importance. Please ensure that you follow all safety instructions and training procedures when participating in events.

We have taken all reasonable steps to eliminate the chance of injury but there is a certain minimal risk in every activity and you should withdraw from the event if you have any doubts. The charities and event organisers, its employees, agents and volunteers accept no liability whatsoever to participants or spectators in respect of any loss, damage or personal injury which may be sustained in the course of this event other than personal injury (including death) caused by our negligence. Liability cannot be accepted for any damage, injury or loss arising from the negligence of participants (whether through failure to observe the rules of the event or otherwise).

Age

You must be over 18 years old to participate in this event.

Fundraising

Registration is non-refundable. We ask all participants to raise a minimum amount of sponsorship for the Mayor’s Charities, as outlined on the event description and supporting material. You are responsible for achieving your fundraising target.

Photography/Filming

Photographs may be taken of you during the event which may be used to publicise future events and the work of the charities and organisers generally and includes on our web site. The event will also be filmed by LatestTV.

You must wear your specially branded cycle event t-shirt throughout the cycle ride as this has our sponsor logos etc and promotes the event itself.

Registration Form

By completing your registration form, you agree to abide by the terms and conditions of the event and accept that the decision of the event organizers as to the conduct, itinerary and objectives of the event is final.

Registration Fee

The fee is £40 which includes one event branded t-shirt. You can buy extra t-shirts for £27 each, just get in touch.

Do I have to raise a minimum amount of sponsorship?

This cycle event will raise money for The Mayor’s Charities and the ABF Soldiers Charity who rely on the sponsor money you raise. By entering this event you are committing to raising a minimum £750 and you will be sent details on how to set up your online JustGiving page and a sponsor form will be sent with your registration pack. Please make sure that funds raised are sent directly to the charity either via your JustGiving page or if by cheque (if you have collected some cash) then all cheques to be made out to them.

The Mayor’s Charities consist of 27 individual charities – please check the cycle event website for details on these charities.


Payment Timetable

1. You must pay a non-refundable £40 when you register for the event to secure your place (unless otherwise agreed with the event organisers)
2. You must raise £750 minimum in fundraising (which excludes the £40 registration fee which must be received no later than two weeks prior to the start of the event)
3. Any fundraising pledged beyond the minimum fundraising should be received 8 weeks following the end of the event

Failure to Pay Monies on Time

If the charities have not receive the required fundraising on time, your place on the event will no longer be guaranteed. The event organisers will be entitled to keep the registration fee already paid.

Do I have to wear a cycling helmet?

Your cycle helmet must be worn at all times when cycling.

The Information you Provide

Where necessary the event organizers may provide the personal information given by you to suppliers who support the event (for example travel and accommodation providers). The event organisers will also use your personal information in order to send you further details regarding the event. If you do not want the event organisers to use your details in this way please let them know.

Cancellation

If you wish to withdraw from the event, the event organisers must receive notice from you in writing, the effective date of withdrawal will be taken from the date such notice is received.

Unable to Complete the Event

If, in the opinion of the leader your behaviour or physical condition is detrimental to the safety, welfare and wellbeing of the group as a whole, or that your general wellbeing will be put at risk by continuing with the event you may be asked to leave without the right to any refund for unused services.

Route

The event organisers start planning the event many months in advance and occasionally have to make changes to the event both before and after bookings have been made. Whilst the event organisers endeavour to avoid changes and cancellations they must reserve the right to do so.

Travel Insurance

You should ensure you have the appropriate level of valid travel insurance for the period of the event to cover all eventualities such as but not limited to cancellation, delay, accident and sickness when travelling on the event. Insurance should be comprehensive and include yourself, luggage and your equipment for the entire duration of the event. Cover should include repatriation costs for you, luggage and equipment as required. If you do not take out travel insurance you are responsible for the repatriation of yourself, luggage and equipment and you agree to indemnify the event orgainsers against any costs that you incur.

Passport

A current valid passport is required.

Medical Details

If you have medical condition that could be adversely affected by exercise particularly a heart condition or asthma, please notify the event organisers when registering.

What is Excluded

We collect a registration fee of £40. All other costs including travel and accommodation are not included and are to be paid by you once registered. We will put you in touch with our travel agent who has arranged special deals with the travel companies and hotels specifically for this event.

Equipment and Property

The event organisers are not responsible for loss or damage to your property at any time during the event. It is your responsibility to ensure you conduct yourself in a safe manner and secure your valuables at all times.

The Event Organisers Liability

Any mechanical support received on your bike from the event organisers, other riders or other third parties is at your own discretion and risk and you will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.

You accept that should your bike be transferred in any vehicle during the event, such as the support vehicle, it is placed and transferred in the vehicle at your own risk and the event organisers are not liable for any damage caused during this process although all due care will be taken by the organizers.

The event organisers will endeavour to use reasonable skill and care when carrying out their contractual obligations to you to deliver all parts of the event as described in the itinerary. The event organisers are not liable to you or a member of your party for any injuries, losses or any other liabilities incurred except where expressly stated within these terms and conditions. The event organiser’s total liability to any claim presented relating to any negligent act by them shall not exceed the cost of the event.

Your Responsibilities

You must not do anything or fail to do anything which is reasonably likely to bring the event into disrepute, whether before during or after the event.

The event may involve hazards which are inherent to the activities involved in it, these may increase the risks to you of personal injury, death, illness and/or loss or damage to property. By registering for the event, you acknowledge the inherent hazards involved in the event.

Your cycling helmet should be worn at all times when you are cycling.

Force Majeure

Except where otherwise expressly stated in these terms and conditions, the event organisers regret they cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under contract with you is prevented or affected by you otherwise suffer any damage or loss. In these terms and conditions “Force Majeure” means any event which the event organisers or the supplier of the service(s) in question could not even with all due care foresee or avoid. Such events are likely to include (whether actual or threatened) war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.

GOLDEN RULES OF THE ROAD

Cycle on the LEFT hand side in the UK and remember to cycle on the RIGHT HAND SIDE in France!

BE CONSIDERATE Our event should be a positive advertisement for the pleasures of cycling: be alert and considerate to other road users. Remember: we want to attract people to cycling, not put them off. Show consideration to other riders too, especially less experienced cyclists, and also to pedestrians.

KEEP LEFT (or RIGHT once in France!) Please keep to the correct side of the road and, for your own safety, be prepared to ride in single file, especially on busy roads and cycle paths. NEVER cross over the road centre. Do not overtake in dangerous places or on the inside. Stop at red traffic lights and wait.

BE SAFE None of the roads on the route are closed to other traffic. Never attempt any dangerous overtaking or cross the centre of the road and don't speed down hills - many are steeper than you think with hidden bends and potholes. BEWARE OF POT HOLES AND LOOSE ROAD SURFACES. Wear bright clothes at all times when riding your bike and an undamaged helmet. Most serious accidents are caused by falling on your head. Give horses a wide berth - they are easily spooked by bicycles!

GIVE SIGNALS Always give good, clear signals before turning and do not stop suddenly: there may be other cyclists behind you. Similarly, keep your distance from the bike in front.

lf you are an experienced mechanic please offer to help anyone who has broken down.

CHECK YOUR BIKE Entrants must not arrive at the event with a bike that is not road worthy, so ensure your bike is in good order prior to the event, especially the brakes. lf your bike breaks down or if you need to stop please get off the road. Then telephone the driver of the support vehicle (TBA) who will pick you up/help fix.

STOP IF YOU FEEL UNWELL Otherwise you may endanger your health or cause an accident.

DON'T LITTER The route passes through beautiful countryside: please pass quietly and leave it as you found it. Don't drop litter or damage grass verges. Obey any local authority public notices.

DON'T RACE The Brighton2Paris Charity Cycle Ride is NOT a race. Although you will be taking part in an event the usual traffic laws still apply, so follow the Highway Code. Please be careful and follow all warning and traffic signs - they are there for your safety.

DRINK plenty of WATER

DISCLAIMER

All riders in the Brighton 2 Paris Charity Cycle Ride are deemed to have accepted these terms and conditions and agreed to the following conditions by entering the event.

The participant takes part entirely at their own risk and are fully responsible for their actions whilst attending the event.

The event organisers and their agents cannot accept any responsibility for personal accident, loss, or damage to cycles, equipment and personal effects or any public liability.

The participant accepts that the event they are entering is not a race in any format.

The participant, upon signing the registration form, agrees that they are physically and mentally capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.

Brighton 2 Paris Charity Cycle Ride reserves the right to shorten or alter the published route at anytime. Participants do not have the right to claim a refund if the route is shortened.

The participant confirms that the cycle/bike they are riding for the event and all of their equipment is of a suitable standard and state of road worthiness.

Event entry fees cannot be refunded under any circumstances.

Brighton 2 Paris Charity Cycle Ride reserve the right to cancel the event, due any Force Majeure, and no refunds will be issued.

The participant agrees to assign and grant the right and permission for Brighton 2 Paris Charity Cycle Ride to use and publish any photographs/film/video/electronic representations and/or sound recordings of the participant on the event. The participant hereby releases Brighton 2 Paris Charity Cycle Ride from any and all liability from such use and promotion. The participant specifically waives any right to any compensation they may have for appearing in any of the photographs/film/video/electronic representations and/or sound recordings of the Brighton 2 Paris Charity Cycle Ride.